LEE HOUSING AUTHORITY
155 MARBLE STREET
LEE, MA 01238
Minutes of Regular Lee Housing Authority Board of Directors meeting June 18, 2024, at 4:30 p.m.
The meeting was called to order by Chairperson Cozzaglio at 4:32 p.m.
Members in Attendance: Sandra Cozzaglio, Chairperson
Thomas Logsdon
Marjorie Donovan
Jennifer Heath
Deborah M. Pedercini, Executive Director
Members Absent: Thomas Unsworth
1. Public Speak (two minutes) on Agenda Item
None.
2. Minutes of the Regular Meeting of May 21, 2024.
A motion was made by member Logsdon to approve the minutes of the Regular Meeting of May 21, 2024, as presented. Motion was seconded by member Donovan. Vote 4-0.
3. Programs
667 Currently there are no vacant units at Brown Memorial Court; however, a recent death will leave one unit available in July which will need extensive rehab. Current Waitlist: 1798
705 Currently, there are three (3) vacant units at Clarke Court; #15, a three-bedroom handicapped unit, #7 and most recently #27 both three-bedroom units. Unit #42 was just rented on May 22, 2024. Current Waitlist: 6817
689 Both 150 Laurel Street and 185 Marble Street are running well.
4. Old Business
a. Approval of FISH #150075 Alarm Upgrade and Generator Project Change Order #3 Fence Surround for Generator, Brown Memorial Court
FISH #150075 Alarm Upgrade and Generator, Change Order #3, Fence Surround, PVC fence, 15x10, to conceal generator, Brown Memorial Court, was presented to the board for approval.
Member Donovan made a motion to approve FISH #150075 Change Order #3 Fence Surround for Generator, Brown Memorial Court in the amount of $11,265.26. Member Logsdon seconded the motion. Vote 4-0.
b. Approval of FISH #150075 Alarm Upgrade Project Change Order #4 Laurel Street Door Labels
All interior doors require labeling for alarm system clarification and identification.
FISH #150075 Alarm Upgrade Project Change Order #4 Laurel Street Door Labels, was presented to the board for approval in the amount of $2,054.25.
Member Logsdon made a motion to approve FISH #150075 Alarm Upgrade Project Change Order #4 Laurel Street Door Labels in the amount of $2,054.25. Member Donovan seconded the motion. Vote 4-0.
c. Approval of FISH #150075 Alarm Upgrade Project Change Order #5 Budd House Additional Devices
Additional installation of one alarm in Office 104B and one pull station in Laundry 114A, Budd House.
FISH #150075 Alarm Upgrade Project Change Order #5 Budd House Additional Devices was presented to the board for approval.
Member Donovan made a motion to approve FISH #150075 Alarm Upgrade Project Change Order #5 Budd House Additional Devices, in the amount of $2,113.16. Member Logsdon seconded the motion. Vote 4-0.
d. FISH #150082 Budd House Bathroom Renovation Update
Since the installation of deep soaking tub at Side A, the 50-gallon water tank is not adequate for water usage, and temperature is not reaching the level necessary.
There are options:
1. Replace the 50-gallon water heater with a 75 gal and new mixing valve. This should
accommodate the tub but will likely leave no hot water for the rest of the unit until the
tank recovers.
2. It may be possible to have two (2) water heaters installed to increase capacity.
3. Redesign the space to add the tankless water heater. This option is the only one
that is guaranteed to work.
The third option is the best option but will need to be discussed further for logistics. The provider, Department of Development Services, (DDS) will need to weigh in on what cost they are willing to contribute.
e. Brown Memorial Court Laundry Room Facilities Update
The washers and dryers have arrived and will be installed on or about July 1, 2024. The costs of the cycles will be $1.75 each. Tenants have been notified of the change. The laundry area will be closed for a couple of days to thoroughly clean and paint prior to the new installation.
5. New Business
a. Public Housing Notice 2024-08 Amendments to State-Aided Public Housing Lease
and Lease Addendum
The director presented the following Lease Changes:
Section III is being amended to correspond to changes to the Executive Office of Housing and Livable Communities ("EOHLC") heat deduction schedule. The updated heat deduction schedule doubles the standard deduction that can be claimed by households who pay their own heating bill and creates and additional deduction for households paying for electric heat.
Section V(C) is being amended to correspond with changes to the definition of Personal Care Attendant ("PCA") contained in 760 CMR 6.03. The changes to the lease clarify that PCAs must be paid for their services, that full-time live in PCAs must be deemed a household member for purposes of determining appropriate unit size and that, if a household seeks to add a PCA to the lease as a household member, the tenant must request that the PCA be added as an approved household member pursuant to Section XII of the lease and 760 CMR 5.03: Family (Household)(b).
Section VIII(G) Is being amended to correspond to changes to the Massachusetts State Sanitary Code requiring landlords to clearly indicate whether they are providing tenants with a refrigerator.
Section VIII(H) is being amended to correspond to changes to Massachusetts law related to obligations of landlords to re-key locks for victims of domestic violence, rape, sexual assault, or stalking. The amendment clarifies that the Lee Housing Authority is required to re-key the locks of victims of domestic violence, rape, sexual assault, or stalking within 48 hours of receiving as request.
Section X(C)(7) is being amended to correspond to changes to 760 CMR 6.06(6)(f) which make the previously optional six-month exemption for over income households mandatory and allows, but does not require, LHAs to allow an additional six-month exemption.
6. Financial
a. Monthly check register for May 31, 2024
The Monthly Check Register for May 31, 2024, was presented to the board. After review, a motion was made by member Logsdon to accept the check register for May 31, 2024, as presented. Motion was seconded by member Donovan. Vote 4-0.
b. Monthly Balance Sheets as of April 30, 2024
The balance sheets for the month ending April 30, 2024, were presented to the board.
The reserve level as of April 30, 2024, for the 4001 program is 86.93%. The 689-program reserve level is at 373.85% as of April 30, 2024.
7. Executive Director’s Report
a. Executive Director’s benefit balance as of June 15, 2024
Vacation: 44 Personal: 13.5 Sick: 213.79
8. Community Preservation Act Committee Report
There was no new activity.
9. Resident Services Coordinator Report for the month ending May 31, 2024.
The May 2024 RSC report was presented to the board.
10. Any topic the Chairperson could not reasonably anticipate.
FISH # 150504 Brown Memorial Court Driveway Replacement project bids were due Friday June 14, 2024, at 2:00. There were two (2) bidders; Alfa Design Build, Inc., Boylston, MA $79,250 and P&R Construction, Sandisfield, MA $42,000. We will need to set a date for the award of this project once the architect has the proper documents.
With no other business to come before the board, a motion to adjourn was in order.
11. Adjournment
Member Logsdon made a motion to adjourn the meeting. Motion was seconded by member Donovan. Vote 4-0.
The meeting was adjourned at 4:56 pm.
THE NEXT REGULAR MEETING IS SCHEDULED FOR JULY 23, 2024
Submitted by:
Deborah M. Pedercini, Executive Director
LEE HOUSING AUTHORTY
155 MARBLE STREET
LEE, MA 01238
Minutes of Special Lee Housing Authority Board of Directors meeting June 27, 2024, at 10:00 a.m.
The meeting was called to order by Chairperson Cozzaglio at : a.m.
Members in Attendance: Sandra Cozzaglio, Chairperson
Thomas Logsdon
Marjorie Donovan
Deborah M. Pedercini, Executive Director
Members Absent: Thomas Unsworth
Jennifer Heath
1. Old Business
a. FISH # Budd House Bathroom Renovations, Change Order #3 Hot Water Heater
FISH #, Budd House Bathroom Renovations, Change Order #3, Hot Water Heater was presented to the board.
Member Logsdon clarified with Joshua Kenney, GC for project, via phone, that the change order was indeed a 75-gallon hot water tank and not a tankless unit.
Member Donovan made a motion to approve FISH # Budd House Bathroom Renovations, Change Order #3, Hot Water Heater, in the amount of $8,198.56. Member Logsdon seconded the emotion. Vote 3-0.
b. FISH #150504 Brown Memorial Court, Driveway Replacement Contract Approval,
P&R Construction
FISH #150504 Brown Memorial Court Driveway Replacement project bids were due Friday June 14, 2024, at 2:00. There were two (2) bidders; Alfa Design Build, Inc., Boylston, MA $79,250 and P&R Construction, Sandisfield, MA $42,000.
Member Donovan made a motion to award FISH #150504 Brown Memorial Court, Driveway Replacement Contract to P&R Construction in the amount of $42,000, pending EOHLC reference approval. Member Logsdon seconded the motion. Vote 3-0.
2. New Business
a. Affirmative Action Goal Adoption
The Fair Housing Tenant Data was presented to the Board of Directors. All Affirmative Action goals were met as required.
Member Donovan made a motion to adopt the Affirmative Action Goal that has been met with no placement rate required at this time. Member Logsdon seconded the motion. Vote 3-0.
3. Adjournment
With no further business to come before the board, a motion to adjourn was in order.
Chairperson Cozzaglio made a motion to adjourn at 10:35 am. Motion was seconded by member Donovan. Vote 3-0.
Submitted by:
Deborah M. Pedercini
Executive Director